• Sunday 01st February 2026
• 18

Document Registration Skills Course

The National Document and Property Registration Organization, as one of the oldest administrative agencies, is one of the governing institutions that is responsible for validating, establishing, and protecting the legitimate and legal property rights of real and legal persons in society, and by participating in regulating the economic and social relations and relationships of citizens in order to establish and strengthen justice and economic and social security in the country, it plays an effective role. On the other hand, this organization, due to its set of legal duties and missions, has played a significant role in creating the necessary conditions for the country's economic and social development, and in a way, registration can be considered a foundation for the country's sustainable development. The initial system and structure of the National Land and Property Registration Organization is relatively progressive in its type, and since its establishment, some of its executive duties have been transferred to specialized civil institutions (official document offices and marriage and divorce offices). These offices are financially independent and privately managed. However, the selection and appointment of office heads (office management) is carried out by the organization, and all their activities are carried out in accordance with the relevant laws and under the supervision and in accordance with the framework and policies announced by the organization and registration units.

A quick review of the Fourth National Development Plan indicates that in this plan, many important and important tasks have been assigned to the National Land and Property Registration Organization, which indicates the organization's important role in the sustainable development of the country and the creation of economic and social security. Issuing ownership documents for agricultural lands and rural residential areas, designing a comprehensive system of intellectual property rights at the national and international levels, preparing a spatial and property database, and modernizing and mechanizing registration in order to improve Its effectiveness is one of the tasks related to the registration organization in the Fourth Development Plan.

In the second judicial development program, special attention has been paid to goals such as preventing crime and creating judicial hygiene, restoring public rights, increasing access to justice, benefiting from speed, accuracy, and precision in order to provide better services and increase people's satisfaction through the use of information and communication technology, reforming the administrative and judicial structure, increasing specialized civil institutions, and benefiting from public participation, and subordinate organizations, including the Registration Organization, have been tasked with implementing them.

The National Land and Property Registration Organization currently has 382 registration units (an average of one registration unit for every 180,000 people) across the country, and a total of 7,714 personnel are working in its headquarters and executive departments. According to the organization's approved organizational structure, approximately 33 percent of organizational positions are currently vacant. Statistical analysis shows that there are a total of 10.5 registration employees for every 100,000 people in the country. There are also 3,198 marriage and divorce offices and 3,256 official document offices operating throughout the country, which provide services related to registration matters to the public under the supervision of the organization.

A statistical study of the structure and composition of the organization's human resources shows that out of the total 7,714 personnel, 65.3 percent of them are officially employed, 29.7 percent are on contract, and 5 percent are working with the organization on a contractual basis. Also, in terms of education index, 9.6 percent of personnel have a diploma or higher, 40.5 percent have a diploma, 9.6 percent have a post-diploma degree, and 40.3 percent have a bachelor's degree or higher. In addition, the ratio of female to male employees in the organization is 1 to 4. The composition of the service experience of the organization's personnel also indicates problems in this sector. In other words, 46.5 percent of the organization's personnel have less than 10 years of experience, 40 percent between 10 and 20 years, 9.5 percent 20 to 30 years, and 4 percent of the organization's employees have more than 30 years of experience. As can be seen, due to the lack of recruitment of human resources between the 1960s and the early 1970s, a serious gap has emerged between service ages close to retirement age and above and those in the middle and early service ages, and this has disrupted the natural advancement of employees in their career paths.

Despite the relative stability of organizational positions and the limited growth of human resources compared to the years before the revolution, the growth of activities and demands for registration services has been very rapid and significant. Currently, nearly 21 million civil registration files have been created throughout the country since the beginning of the organization's activities, which are never closed due to the nature of registration files. In addition, the growth rate of files in recent years has been more than 5 percent (1,200,000 files per year). Considering the positive development indicators of the country, including the increase in people's economic activities, the growth of the culture of property ownership and the increase in land and real estate speculation, population growth and the development of country divisions, the increase in official document offices (which has increased the organization's supervisory and guidance activities), the intensification of activities and presence in international treaties, including membership in WIPO, and many other factors, the volume of the organization's activities has grown significantly in recent years.

Statistically, the coefficient of increase in the volume of the organization's activities in the past five years shows an average annual growth of more than 20 percent. For example, in the area of ​​issuing ownership documents, which is considered the organization's main activity, in 1379, more than 697,477 and in 1383, more than 1,301,386 urban ownership documents were issued in registration units across the country (approximately 20 percent annual growth). This is despite the fact that in addition to the natural growth of the organization's activities, the addition of new tasks for the organization, including the tasks of the Fourth National Development Plan, including Articles 18 and 133 regarding the issuance of ownership documents for residential and non-residential lands in villages, which automatically increases the population of applicants for registration by double the current amount, will witness an exponential increase in the demands for registration services. Therefore, the National Land and Property Registration Organization is considered one of the most client-oriented executive agencies in the country under the current conditions, and this trend will continue with greater intensity in the future, and in the absence of proper solutions and in the absence of government support and backing, we will even witness a crisis in this area. We will be the background.

The new management of the organization, which has been responsible for the administration and leadership of the organization since almost the middle of 2004, has formulated its vision and first strategic plan for solving existing problems and dilemmas, effectively responding to the demands and needs of the people, and preventing the aforementioned crisis, and considering the ideal goals stated in the Twenty-Year Vision Document and the responsibilities and duties set forth in the Fourth Economic, Social, and Cultural Development Plan of the Islamic Republic of Iran, as well as considering the goals, programs, and policies set forth in the Second Five-Year Judicial Development Plan (which emphasizes the visions of speed, accuracy, and precision in handling cases and recommends the use of responsible, knowledgeable, and efficient human resources and attracting public participation and quasi-judicial institutions to handle cases by using information and communication technology), and has submitted its vision and first strategic plan for approval to the esteemed Presidency of the Judiciary and the National Management and Planning Organization. In addition, in order to implement the organization's strategic plan, a comprehensive strategic management operations plan has been prepared and submitted to the Management and Planning Organization.

The focus of the five-year strategic plan of the organization is the implementation and establishment of a modern and electronic registration in order to provide the best registration services to the people. In order to provide the necessary grounds for the successful implementation of the organization's strategic plan and in the form of short-term programs, the organization's management has carried out important measures and activities during the first year of its responsibility in the organization's administration, the titles of which are given at the end of this report (Annex A of the report).

In the remainder of this report, the organization's performance in the second half of 2005, which is a continuation of the developmental and transformational activities in the National Real Estate and Documents Registration Organization, will be summarized and brought out in a concise manner. It should be noted that the National Real Estate and Documents Registration Organization has considered the development and implementation of the "computer registration system" as its most important organizational goal in 2006. After the initial stage of "laying the groundwork and creating the necessary organizational and cultural preparations", computer registration is the second stage of the process of reforming the country's document and property registration system and will be a prerequisite for implementing the "National Plan to Create a Comprehensive Modern and Electronic Registration System".

In conclusion, while thanking and appreciating the special attention of Your Excellency towards the development, growth and prosperity of the country's Document and Property Registration Organization, I request that you provide this organization with your wise support and backing on the path of judicial development, sustainable development of the country and service to the people and system of the Islamic Republic of Iran.

Strategic Goals of the Organization

The organization's management has divided its strategic goals into two areas as follows and has tried to implement development and planned activities in order to achieve them.

Strategic Core Goals (Areas for Organization Development)

 

These goals are about the actual development of the organization and realize the vision outlined for the organization in the strategic plan. These goals will be the basis for planning and activities of organizational units until the end of the strategic plan. Also, to implement these goals, examining, researching, and identifying appropriate approaches, strategies, and programs will be a prerequisite for preparing relevant plans and projects.

Raising the status of the organization in the eyes of the government and public opinion

Reducing the organization's ownership and attracting public participation and specialized institutions

Continuous improvement of the quality level, ease and speed of action in providing registration services

Electricizing the registration of documents and properties in the country

Expanding the scope of the organization's activities and expanding registration services

Amending registration laws and regulations with an emphasis on preventing crime and protecting people's rights.

Reducing the amount of unregistered properties and lands

Protecting and supporting national property rights and individual members of society in international forums.

Quality objectives related to departmental tasks

Quality objectives related to departments refer to the periodic improvement of the organization's performance indicators in the headquarters, support, and executive departments. Each of these objectives corresponds to one or more headquarters or executive organizational units and will be achieved through the periodic and continuous design and implementation of appropriate plans and programs.

Improving and developing the quality of the organization's management system

Establishing an efficient and effective inspection and supervision system in order to monitor the smooth flow of affairs

Developing and maintaining human resources, including planning, recruiting and organizing human resources, maintenance and welfare affairs, etc.

Improving human resources through training in the required concepts and skills

Developing and implementing a desirable and automated administrative support system in order to provide and maintain buildings and office space, equipping units and providing office supplies, communication and electronic systems, transportation vehicles, etc.

Continuous development and improvement of organizational structures

Continuous development and proportionalities of the number of official document offices and other cooperating civil institutions.

Improving and making administrative systems and processes more efficient

Developing and making protective and information systems more efficient and protecting the organization's privacy

Developing and implementing a comprehensive cadastre

Developing the use of information and communication technology

Developing and institutionalizing applied research and investigations

Developing and establishing a system Public relations, international communications and effective and modern information

Development and establishment of a policy-making and planning system, implementation of operational budgeting and provision of desirable financial services

Improvement of legal services and drafting of necessary laws and regulations

Development of administrative affairs and registration operations of the organization, including real estate, company registration and intellectual property, execution of official documents, document and registry matters

It should be noted that in carrying out various planning and implementing projects and in order to achieve the above-mentioned goals, in addition to considering the work policies set out in the organization's strategic plan, addressing deprived provinces, attracting organizational participation, improving human resource motivation, preventing crime, eliminating litigation, reducing people's visits to the registry, respecting clients, making the system accountable, etc., have been the focus and emphasis of the organization's management.

In the Documents and Notaries Department

A general description of the performance of the second half of the year, including statistics of the units of the General Department of Documents and Notaries, is presented as follows:

A- Documents Department

Preparing and drafting sample contracts for participation in construction, real estate sales contracts, vehicle sales contracts, leases, leases with the condition of ownership, pre-sale, and transfer of goodwill.

Preparing and drafting the executive manual on how to issue specialized licenses for real estate and automobile consultants.

Reviewing, amending, and amending part of the volume of documents and documentation required for drafting documents.

Review, amendment and modification of the proposed legal bill on pre-sale of buildings.

Submitting the necessary proposal regarding changing the registration fee tariff, subject to Articles 123 and 124 of the Registration and Approval Law of the Islamic Consultative Assembly

Submitting the necessary proposal regarding the fair distribution of documents, subject to Resolution No. 27737/1-1/12/56 of the Council of Ministers.

Submitting the necessary proposal regarding granting loans to notaries dispatched abroad.

Reviewing the draft amendment to the cooperative fund of the Association of Notaries and Clerks.

Presenting a solution regarding the transfer of heads of marriage and divorce offices.

Reviewing the amendment and modification and approval of the internal regulations of the Association of Notaries and Clerks.

Reviewing the amendment and modification and approval of the regulations of the Association of Notaries and Clerks.

Reviewing the application for issuing business card licenses for heads of notary offices.

Proposal to appoint a divorce notary in areas where it is not possible to select one from among the heads of marriage offices due to lack of qualifications in terms of work experience.

Determining the criteria and instructions for selecting a model notary, which is under review.

B- Notaries and Clerks' Affairs:

Handling reports of violations by notaries and clerks, preparing a report, and in case of violation, notifying the Disciplinary Prosecutor's Office.

Handling requests from applicants for notaries and clerks' services, official and registry documents, marriage and divorce, and filing a case.

Issuing notices of appointment, transfer, leave, re-employment, and retirement of heads of clerks' offices.

Convening document, clerk, marriage and divorce examination sessions.

Forming a transfer and relocation commission.

Forming a medical commission.